Legal & Privacy Information

SIA SOON HR (“we”, “us”, “our”, “the Company”) is committed to protecting your privacy, ensuring transparent data practices, and maintaining a secure online environment. This page provides all important legal, privacy, and cookie information related to the use of our website www.soonhr.eu and any services offered through it.

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​Last updated: December 2025

This Privacy Policy explains how SOON HR collects, uses, stores, and protects personal data from visitors, workers, job applicants, and business clients. We comply with applicable data protection laws, including the EU General Data Protection Regulation (GDPR).

By using our website or submitting information through our forms, you agree to the practices described in this policy.

We collect only the information voluntarily submitted through our website forms or through communication with us.

• Worker Application Form. We may collect: full name, phone number, email address, country of residence, work experience & skills, CV or uploaded documents, language skills, any additional information voluntarily provided

• Company / Business Inquiry Form. We may collect: full name, company name, position, phone number, email address, project details, staffing needs, deadlines, any additional information voluntarily provided

• Automatically Collected Data (Website Analytics): IP address, device type, browser type, general location, website usage statistics, cookie data (see Cookie Policy below)

We use your information only for legitimate business purposes, including:

• For Workers: reviewing your application, matching you to a suitable job or project, contacting you regarding opportunities, creating a worker profile for internal assessment.

• For Companies:nderstanding your staffing requirements, preparing offers and proposals, communicating about ongoing or upcoming projects, providing workforce solutions.

• For All Users: responding to messages or inquiries, improving website performance and user experience, ensuring compliance with legal and safety requirements.

We do not sell, rent, or trade your personal information.

We process your data under the following GDPR bases:

• Contractual necessity - to evaluate workers or provide staffing solutions

• Legitimate interest - improving services, ensuring security

• Consent - when you submit forms or subscribe to communications

We take reasonable technical and organizational measures to protect your data, including encrypted communication and secure storage.

Your data is stored only as long as necessary:

• Worker applications: up to 24 months unless requested otherwise

• Company inquiry data: for the duration of collaboration + legal retention period

• Website analytics: based on cookie duration

We may share your data with:

• Client companies (only with your consent as a worker)

• Service providers who support website hosting, analytics, or communication

• Legal authorities if required by law

We do not share your data with unauthorized third parties.

You have the right to:

• Access your data

• Correct inaccurate data

• Request deletion (“right to be forgotten”)

• Request data portability

• Restrict or object to processing

• Withdraw consent at any time

To exercise these rights, email us at: info@soonhr.eu

We may update this privacy policy occasionally. Any changes will take effect immediately upon posting here. If material changes are made, we will notify users so they are aware of what information we collect, how we use it, and under what circumstances we disclose it.

Acceptance of Terms: By accessing or using our website, you agree to these Terms of Use. If you do not agree, please discontinue use of the site.

All text, images, graphics, and logos are the property of SOON HR or licensed to us. You may not copy, modify, or reuse content without written permission.

When submitting information through our forms, you agree that:

• All information provided is accurate

• You will not submit harmful or unlawful content

• You will not attempt to disrupt the website or servers

The information on this website is for general purposes only. We do not guarantee uninterrupted or error-free operation.

SOON HR is not liable for:

• Damages resulting from website downtime

• Errors in content uploaded by users

• Any actions taken based on information on the website

Our website may contain links to third-party websites. We are not responsible for the content or policies of these websites.

We may restrict access to the website or forms if misuse is detected.

What Are Cookies? Cookies are small files stored on your device to improve website functionality, security, and performance.

• Essential Cookies - necessary for website security and basic functioning. (Examples: XSRF-TOKEN, hs, svSession, SSR-caching, TS*, bSession, fedops.logger.sessionId, server-session-bind, client-session-bind, oAuthState, wixSession)

• Functional Cookies - used for enhanced functionality and user preferences. (Example: _wixAB3|* (used for site experiments))

• Performance & Analytics Cookies - help us understand how visitors use our website to improve performance.

• Marketing Cookies - sed only if marketing or advertising integrations are enabled (e.g., Meta Pixel, Google Ads).

• Third-Party Cookies - placed by external services integrated into the site (analytics, forms, security).

• Session Cookies - deleted when browser closes

• Persistent cookies - 24h – 12 months depending on the cookie

You can manage or delete cookies through your browser settings. Disabling essential cookies may affect website functionality.

If you have questions regarding this page or your data rights, contact us at:

SIA SOON HR, Workforce Solutions

Email: info@soonhr.eu 

Phone: +371 29331310